MINUTES
Otis Library and Museum Inc. Board of Trustees Meeting
Date: 6/03/10
Time Called to Order: 7:06pm
Time Adjourned 9:10 pm
Chair Anita Weinstein
Recorder: Anne Cooper
Location: Roosevelt Room
Members Present: Chair: Anita Weinstein, Treasurer: Nancy Levin, Anne Cooper, Diane Dyer, Joel Morris; Steve Graves
Members Absent; Wendy Scott
Topics and Discussions and Actions:
I. PREVIOUS MINUTES OF MAY 6, 2010
After review, motion was made by N. Levin and seconded by J. Morris to accept the minutes. Motion carried.
II. LIBRARIAN'S REPORT
New hours all set for summer with E. Altrows, assistant, increasing her time to 20 hours per week with part of those hours to be spent in the Museum.
Kathy Bort and staff went to Monterey Library and spoke with their Library Director, Mark Makuc, to familiarize themselves with their CWMARS program and for his assistance. Shirley Keats from CWMARS is coming on June 7th to speak with K. Bort. They will also attend training in Lee on the new ILL system on June 17th.
Then on June 30th, K. Bort, Lynne Fay and P. Richards will meet to design and develop the Children's Summer Reading Program, which has a theme this year of "Go Green." The Program will begin Thursday, July 8th and run through Thursday, August 19th and will be led by Lynne Fay and Patricia Richards. The Board voted to fund the program which will cost approximately $200 for supplies, incentives and prizes. There will be a special field trip to the stone quarry to speak with Mr. Williams about wind turbines.
II. LIBRARIAN'S REPORT (cont')
Need for new DVDs. Agreement made with Lee Video to purchase used DVDs which will save the Library money and he will guarantee their reliability.
CWMARS is to move forward with the ordering of barcodes. A. Cooper made a motion and N. Levin seconded this purchase. Motion passed unanimously. K. Bort to call J. Kuklinkski regarding our start up and signing a contract.
The architect who came on a no cost basis to review the Library's space and will get back to us with a report. There are planning grants which we might apply for if we wanted to try to move ahead. The trustees voted to put this on hold while we concentrated on moving forward with CWMARS.
The Berkshire Eagle has started delivering for 13 weeks over the summer and we will keep the recent papers one week before recycling them
III. TREASURER'S REPORT
N. Levin was re-elected to another 3 year term. N. Levin gave financial reports.
All back papers and returns submitted to Commonwealth.
For the FY 2011, N. Levin to relinquish actual bookkeeping duties and S. Balayan will keep the Quickbook records. N. Levin will remain as Treasurer, sign all checks, and handle all other financial matters. Motion made by A. Cooper and seconded by J. Morris. Motion passed unanimously.
IV. BICENTENNIAL
The float is underway with D. Dyer and W. Scott heading up the committee to decorate. The Library Trustees will be in charge of the "Pie-Eating" Contest not the "Tug of War" at the games after the parade.
Donna Horrigan planted all the barrels, which look terrific.
A. Weinstein to call Gary O'Brien to spruce up the beds of shrubs and put down mulch.
The Donor Plaques to be picked up this week so they can be hung in time for the weekend's celebration.
VI. BOARD OF HEALTH MEETING
The water was tested and the report came back which required a meeting to take place on June 15th with Board of Health, Selectmen and a Library Trustee. A. Weinstein to attend that meeting and will report next time.
VI. SUMMER CRAFTS FAIR
More discussion continued about the various aspects of the Fair, i.e. update on vendors, etc. Motion made by N. Levin and seconded by A. Cooper to have S. Graves look into the purchase of "Sandwich" Boards which can be used as exterior signs.
Bob Rosen, a Board member from OLLI requested to have a table at the Fair so he could solicit new members, and promote the organization. Permission granted. Others being represented at the Fair are the Cultural Council, The Humane Society, St. Mary's and Bruce Mandel, who is selling his new Bicentennial CD crediting the Library and donating a portion of those sales to the Library..
VII. NEXT MEETING
The next meeting will be held on July 1, 2010 at 7:00pm.
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