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Minutes
Otis Library and Museum Inc. Board of Trustees Meeting
Date: December 1, 2011
Time called to order: 6:32 pm
Time adjourned: 7:10 pm
Temporary Chair: Nancy Levin
Recorder: Joel Morris
Location: Roosevelt Room
Members Present: Treasurer: Nancy Levin, Diane Dyer, Steve Graves, and Joel Morris
Members Absent: Vicki Ernst, Wendy Scott and Anita Weinstein
Topics, Discussions and Actions
- Previous Minutes of November 3, 2011
- Motion to accept the minutes made by Steve Graves and seconded by Joel Morris, passed unanimously.
- Newsletter: Vicki Ernst did a wonderful job editing the newsletter. Terrific feedback from the patrons. Joel Morris will need more newsletters for his next mailing.
- E-Book workshops were December 1 and 3, 2011, given by Cynthia Laino from CWMARS.
- Book Signings:
- John Stanmeyer, December 3, 2011, from 10 – 12 pm
- Linda Graves, December 17, 2011, from 10 – 12 pm
- Children’s craft and story hour, December 1st , 8th , and 15th
- Holiday Caroling and Sing - a – long with Bruce Mandel, December 15th at 5:00 pm
- A 33% increase from last year
- Receiving and sending 3 bins for interlibrary loan deliveries, 2 deliveries per week
- The Librarians have begun to educate patrons with the e-Book readers
- Cataloging templates have been set up for the last 4 categories
- Goal is to finish the input of information before the holidays
- Transition to EVERGREEN is scheduled for January 1, 2012
- Library will add 6 days for transition, 3 days for Kathy Bort and 3 days for Lois Hall, January 3rd, 10th and 17th. 2012.
- New banking materials
- New, all in one, printer, fax and copy machine
- Kindle and Nook e-Book readers, with service contracts
- 20 DVDs
- 37 NEW books
- Office organizational supplies
III. Treasurer’s Report:
- The tax filing of Form 990 EZ was completed and sent to IRS
- Library’s accountant will reconcile the checking accounts and review Quickbooks quarterly reports.
- The Veteran’s Day Pancake Breakfast was very successful
IV. Other Business:
- Conveyance of building: All pertinent documents were sent to the Library’s attorney for review. All Trustees should be present after reviewing the Attorney’s comments and we are preparded to vote.
V. Next Meeting:
- The next meeting will be on January 19, 2012 at 6:30 pm. No meetings will be held in February or March 2012
- Motion to end the meeting at 7:10 pm was passed unanimously.
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